Note: Some of these commands are specific to CU1 in Exchange 2013. Please make sure you have updated to CU1 before continuing:
There are few things an administrator wants to take care of right when they begin to create shared room calendars. Here’s my workflow for setting up Calendars in Exchange 2013. You’ll see that some of the settings aren’t different from Outlook 2010.
- Create the Distribution Group and assign it the role of Room List
- Add Calendar (Mailbox) to Room List
- Give Admin Full Access to the Room Mailboxes
- Give Default Users access to interact with Calendar
Create the Distribution Group and assign it the role of Room List
In one command you can create a Distribution Group in AD and give it the -RoomList attribute. Be sure and put it in the correct OU when you are done:
New-DistributionGroup -Name “Tampa Office” -RoomList
Add Calendar (Mailbox) to Room List
Create the Room Mailbox resource in the ECP by heading to Recipients > Resources > New (+) > Room Mailbox. Enter the information and remember the alias! After that, add the new member to the distribution list you created in the first step so you can see it when you are viewing the distro of rooms in the Scheduling Assistant while in Outlook.
Give Admin Full Access to the Room Mailboxes
I’m using this step to give you an example of adding a user to the permissions of a mailbox’s calendar. The Admin gets owner permissions, so here’s how that looks:
Add-MailboxFolderPermission tampaoffice:\Calendar -User Administrator -AccessRights Owner
Give Default Users access to interact with Calendar
I’m using this step to give you an example of setting the permissions of someone who is already added to the list of permissions for a calendar. Notice only the “Set-..” and Add-..” parts of the command in the beginning have changed.
Set-MailboxFolderPermission tampaoffice:\Calendar -User Default-AccessRights Reviewer